General ledger transactions and balances
The general ledger records debit and credit bookings against your organisation's chart of accounts. Use Workspace → Ledger → Transactions to inspect manual postings and configured automatic loan bookings, follow their loan or party references, and check account balances for a selected period.
- For
- Finance and operations users investigating postings and reconciling accounts.
- Requires
- View ledger transactions permission; access to the linked loan or person when investigating its source.
- Available when
- Your permission groups expose Ledger → Transactions in Workspace.
- Before you begin
- Identify the account, booking-date range, currency, and source transaction you want to compare.
- Expected result
- You can identify the saved transaction, explain its booking lines, and reconcile the selected account's movement.
Open in Finsaku: inspect ledger transactions
How the ledger fits loan servicing
A ledger transaction contains at least two booking lines. Each line identifies an account, debit or credit direction, amount in the account's currency, and equivalent Base Amount in the ledger base currency. Lines can also reference a party and a loan. The shared ledger interface calls the loan reference Contract.
Manual postings are entered directly by an authorised finance user. Automatic bookings record changes produced by supported loan operations when the corresponding rules are configured. Recording a loan payment and posting a manual ledger transaction are separate actions: a manual posting does not add a payment to the loan or recalculate its schedule.
The loan's own Transactions area records loan operations such as lending or termination. Workspace → Ledger → Transactions contains the accounting bookings. Use the linked loan and its history when comparing these two records.
Administrators maintain the base currency, chart of accounts, and currency rates. Finance teams remain responsible for the accounting treatment, approval of entries, and reconciliation with their source records.
Find a transaction
- Open Workspace → Ledger → Transactions.
- Set From and To to the required booking-date range. Both boundary dates are included.
- Select the relevant Account, Contract, Party, or Currency. Results refresh when you change a filter.
- Review the Booking date, Debit, Credit, and Created At columns, then select a row to open Transaction details.
| Filter | What it selects |
|---|---|
| From / To | Transactions booked within the inclusive date range. Leave a boundary empty to leave that side of the range unrestricted. |
| Account | Transactions with a line on the selected account or an account beneath it in the chart. Selecting a header includes its detail accounts. |
| Contract | Transactions with a line linked to the selected loan. |
| Party | Transactions with a line linked to the selected person or organisation. |
| Currency | Transactions containing a line in the selected account currency. |
When you combine account, contract, party, and currency filters, the same booking line must match them all. A transaction with the selected party on one line and the selected account only on another does not match that combination.
The result retains every line of a matching transaction. For example, filtering by one account still shows the corresponding lines on other accounts. This lets you inspect both sides of the posting; it does not mean the account filter was ignored.
Use Clear filters to remove the date range and all other selections.
Read transaction details
Transaction details shows the transaction ID, Booking date, Created At, and Creator, followed by its numbered Booking lines. Keep the ID with any reconciliation or correction request so another user can identify the same posting.
| Detail | What to check |
|---|---|
| Booking date | The date used for ledger filtering and balances. It can differ from the time the entry was created. |
| Created At / Creator | When the entry was recorded and the recorded creator. |
| Account / Direction | The account code and name, and whether the line is a debit or credit. |
| Amount | The signed amount in that account's currency. Negative values reduce the selected debit or credit direction. |
| Base Amount | The saved equivalent in the ledger base currency. Debits and credits must balance in this currency. |
| Party / Contract | The linked person or organisation and loan, where supplied. Select a link to investigate the source, subject to access. |
Compare the account code as well as its name, especially when the chart has separate accounts for different currencies. Currency-rate changes do not recalculate the base amounts already stored in a transaction.
Check an account's opening and closing balances
Select Account and the required From and To dates, and leave Contract, Party, and Currency empty. The page shows Balance before and Balance after above the transaction list. These figures disappear when you add a contract, party, or currency filter.
Balance before includes bookings before From. Balance after includes bookings up to and including To. Without From, the opening balance is zero; without To, the closing balance includes all recorded bookings. A header includes the accounts beneath it.
Balances show DR or CR and a separate amount for each account currency. They are not combined into a single converted base-currency figure. For each currency, compare the opening balance plus debit movement minus credit movement with the closing balance, treating credit balances as negative for this calculation. Negative booking amounts reduce the corresponding movement.
Only the selected account's lines and its descendants contribute to these balances. The transaction list also displays the other side of each matching transaction, so summing every visible line is not the account movement.
Reconcile a loan operation
Start with the loan's payment, allocation, schedule, or operation that needs investigation. Record its amount and relevant dates, then filter ledger transactions by Contract and inspect the saved booking lines.
Automatic bookings carry a loan or party reference only when their accounts require it. If no line has the reference, clear Contract or Party and search by booking date and account instead.
Automatic bookings record the net change in configured balances. One loan operation can therefore affect several accounts, and an operation with no change in mapped balances creates no ledger transaction. The automatic-booking date can also differ from a payment's date. Use Automatic loan bookings to interpret the source, date, and configuration before deciding that a posting is missing.
For account-wide reconciliation, clear Contract and the other reference filters and select the account and date range. Compare each currency separately. Portfolio and income views use saved queries over lending data; their definitions and dates need to match the comparison you intend to make.
Resolve an unexpected result
| Symptom | Check |
|---|---|
| Ledger or Transactions is missing | Ask an administrator to check View ledger transactions in your active permission groups. Posting access is separate. |
| A transaction is absent | Clear filters, check its booking date rather than only its creation time, and check whether all selected references occur on the same line. |
| Other accounts or currencies appear | Open the transaction: the list retains all lines of each matching transaction. |
| Account balances are absent | Select an account and clear Contract, Party, and Currency. |
| A balance differs from the visible line totals | Count only the selected account and its descendants, include the opening balance, and compare currencies separately. |
| A loan operation has no ledger entry | Check whether automatic rules cover its source, line type, payment type, and loan currency, and whether it changed a mapped balance. Clear loan or party filters if the accounts do not require those references. |
| A saved manual entry is wrong | Preserve its transaction ID and follow the correction procedure. The transaction viewer has no edit or delete action. |
The current ledger screens provide transaction inspection and account balances. They do not provide period closing, a draft-and-approval journal workflow, or a dedicated trial balance or financial-statement report.